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Data Capture Clerks X 2 Posts || Midlands State University (MSU)

  • Gweru

Midlands State University (MSU)

DUE: 31 JAN 2024


Re-advertised Post



  • Diploma or Degree in Accounting/ Finance/ Business Management
  • 5 ‘O’ level subject including Mathematics and English
  • At least 2 years relevant experience in a similar position.
  • At least 1 year working experience in retail environment would an added advantage.


  • Ensuring that the data is captured and presented accurately when required.
  • Ensuring that all supplier invoices have been inputted into the accounting software and conduct the necessary reconciliations to ensure accuracy.
  • Capture authorized stock & expense invoices into the system and ensuring correct allocation for both stock and expense invoices.
  • Capture supplier journals and general ledger journals authorized by the Accountant
  • Capture supplier deduction forms for Withholding tax, Discounts and Rebates into the system.
  • Captures goods for resale.
  • Ensures all authorized forms have appropriate supporting documents attached, and duly signed by the Accountant.
  • Reviews and ensures the Receiving, Internal & External security date stamps are on all invoices together with relevant sign off including sign off by the Accountant on the invoice, order and GRV before processing.
  • Ensures stock invoices are accompanied by a reconciliation between shop invoice receiving registers and the stock system is duly signed off by the Manager
  • Collaborates with key departments to ensure that information is collected and added into the system.
  • Carrying out any other relevant functions as assigned.

*NB:    Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.


Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:

The Deputy Registrar (Human Resource)
Midlands State University

Application documents must be in a single scan pdf format.

The closing date for this advert is 31 January 2024. 

Applicants should clearly state the post being applied for in the subject line.  It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.

Please note that only shortlisted candidates will be communicated to.