CBM Global
DUE: 03 DEC 2024
TERMS OF REFERENCE FOR
External Audit of CBM Global Disability Inclusion, Zimbabwe for the year ended 31st December 2024
5 Edmonds Avenue, Belvedere, Harare Zimbabwe
1. BACKGROUND OF THE ORGANIZATION
CBM was named after its founder (1876-1955)-Pastor Ernst J. Christoffel.
CBM is an International Christian development organization that works
alongside persons with disabilities and their representative organizations to
fight poverty and exclusion and transform lives. We envision an inclusive
world in which all people with disabilities enjoy their human rights and
achieve their full potential. Our mission is to end the cycle of poverty and
disability. CBM Global is a dual mandate organization, working across the
development and humanitarian nexus, with Inclusion Advisory Group (IAG)
providing advice in development and humanitarian contexts. CBM Global is
a Federated entity with Six CBM Member Teams (CBM-UK, Switzerland,
Ireland, Kenya, Australia, and New Zealand), largely fundraising for eleven
(11) country offices. In Zimbabwe, CBM Global is registered as a Private
Voluntary Organization-(PVO 01/22).
2. CBM Global Zimbabwe Projects
4.1.1. Inclusive Eye Health: CBMG is implementing five (5) Inclusive Eye
Health (IEH) projects. CBMG Zimbabwe takes a development approach
working with three IEH partners to strengthen systems on prevention of
avoidable blindness. Our Eye Health projects cover 8 out of the 10 provinces
of the country.
4.1.2. Community Mental Health: CBM Global support persons with
psychosocial disabilities to access recovery and human rights oriented,
community based mental health services in Zimbabwe. Currently, CBM
Global Zimbabwe is implementing one Community Mental Health project
through a local partner in Manicaland. The project addresses mental health
challenges among communities affected by Cyclone Idai with a strong
disability inclusion component.
4.1.3. Inclusive Education: CBMG is working with a local disability
organization and two sub-partners to implement an integrated Inclusive
Education and Eye Health project in Masvingo Province covering seven
Districts. The Integrated project targets to enroll and retain children with
disabilities in model inclusive primary schools and cluster primary schools.
4.1.4. Disaster Risk Management (DRM): BMG is implementing two
Disaster Risk Management (DRM) projects in Chipinge and Chimanimani
districts of Manicaland province. The projects being implemented in
partnership with three local organisations of persons with disabilities and a
mainstream disaster risk management and livelihood partner, supports
communities to be resilient in an inclusive way in the face of disasters.
3. Objectives of the Audit
CBMG Global is seeking the services of a qualified audit firm to provide
institutional audit services.
The specific objective of this assignment is to: review the operational and
financial performance of CBM Global Zimbabwe, in accordance with
Generally Accepted Accounting Principles(GAAP) and International Financial
Reporting Standards(IFRS) in order to provide the CBM Global Management
with reasonable assurance that the financial statements of the CBMG,
proper books of accounts have been maintained and that the accompanying
financial statements are true and fair and free from material misstatement
for the year under review and whether systems and controls are working
effectively.
5.1. Specifically, the audit will determine whether controls ensure:
5.1.1. That grants used by CBMG Zimbabwe for the administration of the
Office are in accordance with the approved Annual Budget Plan(s) and any
additional funds granted within the financial year.
5.1.2. The disbursements are made in accordance with the activities and
approved budget.
5.1.3. That disbursements are supported by adequate documentation
according to CBMG guidelines and that all necessary supporting records and
accounts are maintained according to the CBMG standards, taking into
account relevant local statutory audit requirements.
➢ Receipts: vouch for the accuracy and completeness of recorded
receipts.
➢ Payments: vouch payments from cashbooks against respective
invoices and against receipts for goods and services and whether
they were checked by management for arithmetic accuracy,
pricing, condition and authorization.
➢ Bank and cash balances-agree reported balances to the cashbook
and review bank statements and cash count sheets to
reconciliations.
5.1.4. That agreements with contractors are verified and confirm the
agreed payments.
5.1.5. That personnel costs agree with paid salaries, with signed contracts,
payroll and cashbook and staff salaries ledger.
5.1.6. Review existing asset list & draw new one as per management
decision.
5.1.7. That procurement procedures comply with procurement guidelines
and tender policies.
5.1.8. That the resources are used efficiently, economically and in an
effective way.
6. General and Financial Requirement:
6.1.1. The Audit Reports should consist of an Income and Expenditure
Statement, Receipts & Payments Statement/cash flow statement and
Balance Sheet. Auditor is also required to submit Management Reports
6.1.2. Audit will be conducted based on the Financial Reports and
documents provided by the organization.
6.1.3. Verification of transfer of funds to the Partner Organizations if any.
6.1.4. Physical verification of Stores and inventory (if any) at the time of
visit.
6.1.5. Physical verification of Assets.
6.1.6. Verify and confirm that Goods, works and services financed have
been procured in accordance with established rules and procedures.
7. General Control and Compliance Requirements:
7..1.1. Verify and confirm that the required internal control/check system
is in existence.
7.1.2. Verify that appropriate supporting documents, records and books of
accounts relating to all activities have been kept. Clear linkages should exist
between the books of accounts and the financial statements presented
Stakeholders
7.1.3. Comprehensive assessment of the adequacy and effectiveness of the
accounting and overall internal financial and operational control system to
monitor expenditures and other financial transactions.
7.1.4. Verify all funds have been used in accordance with the established
rules and regulations and only for the purposes for which the funds were
provided.
8. SCOPE OF WORK
The suggested audit scope is to review the following:
8.1.1. The annual financial reports and financial statements, for the period
1st January 2024 to 31st December 2024 are fairly and accurately presented.
8.1.2. The compliance with the respective Government Acts as applicable,
organizational policies, contracts, grant agreements and relevant regulatory
authorities.
8.1.3. The internal control system and management structure of Zimbabwe
Office (legal status, staff management, accounting system, control of assets
and expenditures in financial transactions).
8.1.4. The procurement system, use, control and disposal of nonexpendable equipment acquired with CBM funds.
9. APPROACH
9.1.1. The auditor shall plan and perform the work in accordance with
generally accepted auditing standards taking into account relevant local
statutory audit requirements.
9.1.2. The audit will include tests of the accounting records and other
auditing procedures that the auditors consider necessary to accomplish our
audit objectives.
10. TIMELINES
The audit shall be implemented, and Reports shall be provided by Auditors
as per the timelines given in the table below.
Auditors-TOR-CBM Global Zimbabwe 2024
10.1. Eligibility Criteria
Bidding firms will be required to meet the following criteria:
10.1.1. Be registered with Public Accountants and Auditors Board (PAAB)
and its partners must hold a current Practicing Certificate.
10.1.2. Should have been in operation for a period of at least five years.
10.1.3. Should demonstrate that it has the capacity, capability and
experience required to undertake the audit within required timelines
10.1.4. The firm should demonstrate experience auditing Not for Profit
organizations with multiple funding mechanisms and sources including
restricted and unrestricted funds.
11. REPORTING AND DELIVERABLES:
The Audit Report will be written in English language and will
comprise:
(a) The audit standards that were applied (In accordance with
International Auditing Standards and applicable regulations)
(b) The auditors’ opinion on the financial statements for the period
covered.
(c) A complete set of the financial statements including following
component-
▪ Balance Sheet
▪ Income & Expenditure Statements
▪ Statement of Changes in Reserves
▪ Cashflow statement
▪ Notes to the Financial Statements
In addition to the Audit Report, the auditors will prepare a
Management Letter in which they will:
a) Give comments and observations on the accounting records,
procedures, systems and controls that were examined during
the course of the audit.
b) Identify specific deficiencies and areas of weakness in systems
and controls and make recommendations for improvement.
c) Report on the degree of compliance with all governing laws or
statutory Requirements
d) Report on the current organisational structure and managerial
capacity and if it ensures effective management of the CBM
Global Zimbabwe Office.
e) Communicate matters that have come to their attention during
the audit which might have a significant impact on the
management and sustainability of the CBMG Office.
12. Submission of Bids
12.1.1. An expression of interest documenting your understanding
of the assignment, methodology for carrying out the engagement,
expected outputs and tax-inclusive costs for conducting the
institutional audit assignment.
12.1.2. Profile with the resume of the lead firm.
12.1.3. At least three (3) recent reference letters.
NB: The above should be shared as a single pdf document of not more than
15 pages.
The deadline for submission of expressions of interest is Tuesday 3
December 2024, at 1600hrs (CAT). Applications should be sent by email
to [email protected], copying [email protected]. Please indicate “Provision of Institutional Audit services” in the
subject line of your email application.