Midlands State University
DUE: 01 MAR 2023
Applications are invited from suitably qualified and experienced persons for the following post:
REGISTRY DEPARTMENT
JOB TITLE: SECRETARY/ SENIOR/ CHIEF
Qualifications
5 ‘O’ levels including English Language.
National Diploma/Higher National Diploma in Secretarial Studies/ Office Management or any other Secretarial qualification obtained from a reputable institution
Possession of a first degree will be an added advantage.
At least one (1) year working experience in a similar function.
Computer Literate in MS Word, MS Excel, Power Point.
Duties and Responsibilities
Receiving, screening visitors and assisting as necessary.
Actioning correspondence and calls on behalf of the Head of Department – prioritizing and responding to enquiries by letter, telephone and email, directing them as appropriate.
Maintaining diaries and arranging appointments.
Receiving incoming and outgoing mails and directing them to their relevant departments.
Receiving papers for meetings and preparing files.
Preparing correspondences and reports using various software applications such as word, spreadsheets, databases, and graphics packages
Maintaining records through retrieving, retaining, storing, compiling, coding and updating files as appropriate.
Ordering of office supplies for departments and issuance of the same and ensuring that office equipment is in working order.
Monitoring monthly departmental expenditures
Coordination of travel itineraries for meetings, conferences, seminars and workshops
Helping in the organization of special projects, events and office activities
Serving tea and refreshments
Photocopying and printing documents for the office
Any other duties as assigned from time to time
*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.
TO APPLY
Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:
The Deputy Registrar (Human Resources)
Midlands State University
vacancies@staff.msu.ac.zw
Application documents must be in a single scan pdf format. Closing date for applications is 01 March 2023.
Applicants should clearly state the post being applied for in the subject line. It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.
Please note that only shortlisted candidates will be communicated to.