Receptionist || Hems Africa Engineering

  • Harare

Hems Africa Engineering

DUE : 25 AUGUST 2022

SUMMARY
First point of contact between the visitor and the company. Handles a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans

DUTIES
Receive visitors, greeting and welcoming them.
Direct visitors and announce them when appropriate.
Provide customer support by answering the phone and replying to emails in a timely manner.
Receives and sort incoming and outgoing mail.
Provide administrative support via phone or email.
Answers, screens, and forward incoming phone calls and direct visitors to the right person or department.
Maintains the office and keep all the office equipment in check as well as order any necessary office supplies.

Perform other clerical receptionist duties such as photocopying, transcribing, filing, keeping records of office expenses, sorting and distributing paperwork, and so on.
Interact with their colleagues to resolve important administrative matters.
Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way around the office.
Announcing clients as necessary.
Maintaining visitor logs.
Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
Preparing meeting and training rooms.

Answering phones in a professional manner, and routing calls as necessary.
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Answering, forwarding, and screening phone calls.
Sorting and distributing mail.
Provide excellent customer service.
Scheduling appointments.

REQUIREMENTS
Diploma/ HND in Secretarial Studies
English and communication qualification an added advantage
At least 2 years’ experience in working in a similar role
Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
Great attention to detail and a team player

Effective communication skills
Effective time management skills

TO APPLY
Applications from persons meeting the above criteria together with detailed resumes should be sent by 25th August 2022 to engineeringwhiz@gmail.com