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Projects and Facilities Management Assistant: Fidelity Life Asset Management || Fidelity Life Assurance

  • Harare

Fidelity Life Assurance

DUE: 21 OCT 2023

Fidelity Life Asset Management, in our Property Department, is currently seeking a dynamic and organized Projects and Facilities Management Assistant to join our team. As a Projects and Facilities Management Assistant, you will play a key role in supporting the implementation and management of various projects and facility operations within our organization. This is a great opportunity for individuals who are detail-oriented, enjoy working in a fast-paced environment, and have a passion for projects and facilities management.

DUTIES

Support the origination and execution of projects within the Property Department, ensuring adherence to timelines, budgets, and
Assist in conducting project research, gathering data, and preparing project documentation, including project plans, schedules, and
Collaborate with internal stakeholders, external vendors, and contractors to ensure effective project communication and coordination.
Assist in monitoring project progress, identifying potential issues, and taking proactive measures to address them.
Support the project team in managing project resources, tracking expenses, and reviewing invoices.

Facilities Management:

Assist in coordinating maintenance and repair activities for company facilities, including offices and equipment.
Support the implementation and management of preventive maintenance programs to ensure optimal facility functionality and safety.
Assist in managing vendor relationships for facility-related services, including cleaning, security, and maintenance.
Collaborate with stakeholders to identify and address facility-related needs, and ensure timely resolution of any facility-related issues.
Assist in monitoring facility expenses and preparing reports to track costs and identify opportunities for cost optimization.

Documentation and Reporting:

Maintain accurate and up-to-date records for projects and facilities, including contracts, permits, and maintenance logs.
Assist in preparing reports and presentations related to project progress, facility operations, and key performance indicators.
Support the department in analysing data and generating insights to drive continuous improvement in project and facility management processes.

Compliance and Safety:

Assist in ensuring compliance with relevant regulations, codes, and standards related to projects and facility operations.
Support the implementation and monitoring of safety protocols and procedures to maintain a safe working environment.
Assist in conducting regular safety inspections and coordinating training sessions for employees.

Administrative Support:

Provide general administrative support to the Property Department, including scheduling meetings, arranging travel, and managing department expenses.
Assist in maintaining and updating departmental policies, procedures, and guidelines.
Support other ad-hoc projects and tasks as assigned by the department manager.

REQUIREMENTS

Bachelor’s degree in Engineering, Facilities Management, Project Management, or a related field (equivalent experience may be considered).
Prior experience in project management, facilities management, or a similar role is preferred.
Strong organisational and time management skills, with the ability to multi-task and prioritize effectively.
Excellent attention to detail and a strong problem-solving mindset.
Proficient in MS Office Suite (Word, Excel, PowerPoint) and project management tools.
Exceptional written and verbal communication skills.
Ability to work independently, as well as in a team-oriented environment.
Flexibility to adapt to changing priorities and deadlines.
Knowledge of local building codes, regulations, and safety standards.
Professional certifications in project management or facilities management are a plus.

Take the next step in your career and be part of our mission to deliver exceptional property management services. If you have a passion for project management, facilities operations, and attention to detail, we encourage you to apply.

TO APPLY

Qualified and experienced candidates are required to submit their applications together with a detailed and comprehensive CV and certified copies of educational certificates. Applicants should send their applications to The Human Resources Department at: careers@zimre.co.zw
The post being applied for must be clearly stated in the subject line.