International Organization for Migration (IOM)
DUE: 08 SEP 2024
Position Title : Project Assistant
Duty Station : Harare, Zimbabwe
Classification : General Service Staff, Grade G4
Type of Appointment : Fixed term, One Year with possibility of extension
Estimated Start Date: As soon as possible
Reference Number: VN2024/09
Established in 1951, IOM is a Related Organization of the United Nations, and as the
leading UN agency in the field of migration, works closely with governmental,
intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane
and orderly migration for the benefit of all. It does so by providing services and advice to
governments and migrants
Context:
Under the overall guidance from the Chief of Mission, and direct supervision from
the Migration Governance & Mobility Pathways Unit Coordinator, the successful
candidate will be responsible for providing support and contributing to the different
projects and their implementation in the Harare Governance & & Mobility Pathways
Unit on Migration Governance, Migration, Environment and Climate Change (MECC),
and Labour Migration.
Responsibilities and Accountabilities
• Assist with project implementation of projects under the Migration
Governance and Mobility Pathways Unit.
• Assist with in-house coordination among different sections of the project,
including Finance, Procurement, and the Unit, ensuring proper documentation
and filing of project documents.
• Assist to maintain partnerships with relevant government focal points
concerning the unit’s project implementation.
• Support strengthening collaborative cooperation between IOM and the
Government of Zimbabwe by assisting with the planning and coordination of
workshops, exchange visits, meetings, and other initiatives with government
and donor officials.
• Liaise with relevant governmental and non-governmental entities,
international organizations, and other stakeholders to ensure the effective
implementation of project activities.
• Assist in organizing capacity building for government officials as required by
the project.
• Assist in organizing trainings, seminars, conferences, workshops, meetings,
presentations, and missions related to the project, and undertake duty travel
when necessary.
• Assist in preparing monthly funding requests for project activities and raise
online purchase requisition forms for all related program activities.
• Perform any other duties as assigned by the supervisor.
Qualifications and Experience:
• High School diploma with five years of relevant professional experience, or
• University degree in the Social Sciences, or a closely related field with three years of
relevant professional experience
Experience
• Minimum 2 years of professional experience in development work carrying out or
assisting in participatory formulation, implementation, monitoring and evaluation of
development projects in Zimbabwe.
• Knowledge of recent developments in sub-Saharan Africa and recent global
migration trends and the migration and development debate desirable.
• Confirmed interest in migration and development issues.
• Experience in the usage of office information analysis and report writing
• Training in project implementation
• Ability to work with basic presentation software packages (MS Word, e.g. Microsoft
PowerPoint and Excel, etc).
Skills
• Delivers on set objectives in hardship situations.
• Effectively applies knowledge of migration issues within organizational context
• Coordinates actions with other implementing partners.
• Correctly frames migration issues within their regional, global, and political context
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader
community to advance country office or regional objectives.
• Works effectively in high-pressure, rapidly changing environments.
• Coordinates actions with emergency response actors and making use of
coordination structures.
• Supports adequate levels of information sharing between internal units, cluster
partners, IOM and other emergency response actors.
• Establishes and maintains effective relationships with implementing partners.
• Makes correct decisions rapidly based on available information.
• Establishes realistic resource requirements to meet IOM needs
• Good writing/ communication, presentation and networking skills are essential
Languages
Proficiency in written and spoken English
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values: All IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and
committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and
fairly treated
Core Competencies – Behavioural indicators:
• Teamwork: Develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and
timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and
innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and
assumes responsibility for own actions and delegated work:
• Communication: Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring, and motivational way.
Behavioural
• Takes responsibility and manages constructive criticism.
• Works effectively with all clients and stakeholders.
• Promotes continuous learning; communicates clearly.
• Takes initiative and drives high levels of performance management.
• Plans work, anticipates risks, and sets goals within area of responsibility.
• Displays mastery of subject matter.
• Contributes to a collegial team environment.
• Creates a respectful office environment free of harassment and retaliation and promotes
the prevention of sexual exploitation and abuse (PSEA).
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal
gender participation.
• Displays awareness of relevant technological solutions.
• Works with internal and external stakeholders to meet resource needs of IOM.
Technical
• Delivers on set objectives in hardship situations.
• Effectively coordinates actions with other implementing partners.
• Works effectively with authorities, stakeholders, beneficiaries, and the broader
community to advance global objectives.
Other
• Appointment will be subject to certification that the candidate is medically fit for
appointment.
• Any offer made to the candidate in relation to this vacancy notice is subject to
funding confirmation.
• No late applications will be accepted.
TO APPLY
Interested candidates are invited to submit their applications to [email protected] by 08
September 2024 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.