PHOEBE Zimbabwe
Programmes Assistant
About us
Founded in 2008, P.H.O.E.B.E. is a registered charity that helps women and children who suffer because of poverty, mental health, isolation, low self-esteem, financial difficulties, and domestic abuse. We believe in providing practical solutions to the challenges our community faces to enhance their wellbeing and personal development.
We are seeking a responsible, detail-oriented, and professional Programmes Assistant to join our dynamic office. This is a new and exciting position within the Charity, which would suit a feminist, Qualified Social Worker, with experience of diary management and office administration, who has a strong interest in ending violence against women and securing justice for survivors of male violence. The Programmes Assistant will be responsible for supporting our team of professionals and working directly with other members of the team on administrative tasks. Candidates should enjoy office management and have professional communications skills, and should enjoy working in a multi-cultural environment.
The Programmes Assistant will: (Job Type: Full-time, or Part-time)
- Assist the CEO) in the coordination all administrative, operational and logistical activities in the organisation.
- Be responsible for scheduling and organising appointments and meetings, and organizing files
- Prepare for meetings and ensure agendas set up, take and distribute detailed minutes and monitor action trackers
- Prepare and distribute correspondence, reports, and other documentation as required. Prepare distribute email, correspondence memos, letters and forms
- Edit content, create and integrate graphics in reports, dashboards, and develop high quality and professional Power Point presentations
- Maintain and update Programmes documentation and records and a filing system electronically and in hard copies
- Support use of SharePoint site, to colleagues to enable their development and full use of PHOEBE systems
- Create and maintain contact lists. Serve as the main point of contact for partners, manage Programmes emails and their internal distribution/allocation within Programmes
- Handle confidential information with discretion and professionalism. Order office supplies for Programmes and research new deals and suppliers
- Coordinate logistics for events, meetings, and other programme activities, including, office bookings, organising materials and folders, ordering and organising refreshments, etc.
- Provide general support to visitors Act as the point of contact for internal and external partners
- Manage the inventory of supplies and equipment, ensuring timely procurement and distribution. Assist in the preparation and management of budgets and financial reports
- Coordinate with relevant team/staff on invoicing Programmes consultants and service providers, liaising across the programmes group and Finance. Contribute to the planning of the process of new staff induction and ensure new email addresses are set up
Qualifications Required:
- Degree in Social Work
TO APPLY
Please send CV to [email protected]