Midlands State University
DUE : 25 JAN 2023
QUALIFICATIONS AND EXPERIENCE
5 ‘O’ Levels including English Language;
Holder of a first Degree in Business Management or Business Administration or Office Management
Higher National Diploma in Secretarial Studies or equivalent i.e highest qualification obtained from LCCI, Pitman or Topflight;
At least 5 years working experience as a Chief Secretary or similar position;
Computer literate in MS Word, MS Excel, Power Point
University experience will be an added advantage;
JOB REQUIREMENTS AND ATTRIBUTES
Professional and mature person with excellent public relations, and interpersonal skills;
Good communication skills both oral and written;
Excellent administrative skills
High level of honesty and integrity
Self-motivated person who is able to work with minimum supervision
Excellent planning and organising skills
Ability to pay attention to detail as well as multi-task
DUTIES AND RESPONSIBILITIES
Reporting to the Pro Vice Chancellor for Research, Innovation and Industrialisation, the incumbent will among other things be responsible for the following:
Providing secretarial support and services to the Office of the Pro Vice Chancellor for Research and, Innovation and Industrialisation;
Harmonizing diaries and scheduling appointments;
Controlling and ensuring safe custody of the PVC’s keys and other assets in the Office.
Making travel and accommodation arrangements, nationally, regionally and internationally;
Typing, faxing, emailing and photocopying correspondence/ documents required by the PVC.
Handling all incoming and outgoing telephone calls in a professional manner;
Receiving and screening visitors
Creating and maintaining a high level physical and electronic record management system
Responsible for ordering adequate supplies of stationery and other office consumables;
Preparing for meetings with external stakeholders as well as liaising with Committee Secretaries with regards to University committee meetings
Dealing with incoming and outgoing mail whilst maintaining high standards of confidentiality;
Paying attention to issues with deadlines /timelines;
Any other duties as assigned from time to time.
Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:
The Deputy Registrar (Human Resource)
Midlands State University
Application documents must be in a single scan pdf format. Closing date for applications is 25 January 2023. Please note that only shortlisted candidates will be communicated to.
*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.