Procurement Specialist || Food and Agriculture Organization (FAO)

  • Harare

Food and Agriculture Organization (FAO)

DUE : 11 NOV 2022

Duration : 11 Months

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Organizational Setting
Procurement Service provides policy and operational support to ensure that the Organization procures goods, works and services based on ‘Best Value for Money’ principles. The post will be located in a Decentralized Office and will be responsible for procurement activities in Zimbabwe, Eswatini and Lesotho.

Reporting Lines
The Procurement Specialist works under the overall guidance of the FAO Sub-Regional Coordinator for Southern Africa (SFS) and FAO Representative for Zimbabwe, Eswatini and Lesotho, and under direct supervision of the Deputy FAO Representative for Zimbabwe, Eswatini and Lesotho. The incumbent will work in close collaboration with the Programme, operations, and administrative units, in consultation with the relevant technical units at FAO headquarters, the Regional Office for Africa (RAF) and in the Sub-Regional Office, including Lead Technical Officers.

Technical Focus
Procurement of goods and services and quality assurance for Letters of Agreement in compliance with FAO’s rules and regulations.

Tasks and responsibilities
Plans, develops and manages all procurement and contractual aspects of significant complexity;
Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines;
Undertakes the buyer function in conformity with FAO’s rules and regulations;
Reviews Letters of Agreement in conformity with the quality assurance function as set forth in FAO’s rules and regulations;
Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
Prepares and presents cases to the relevant Procurement Committees;
Organizes and participates in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC);
Participates in and conducts site inspections, bidder’s conferences and contract negotiations;
Coordinates with forwarding agents relating to custom clearance, packing, and shipment of goods and maintains logistics records of such procurement-related activities.
Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;

Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes;
Participates in the development of training and related training materials and promotes best practices and capacity development at headquarters and Decentralized Offices;
Provides guidance to new/junior staff and stakeholders; ensures entry of accurate data using the Organization’s Enterprise Resource Planning (ERP) and related systems;
Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
Prepares monitoring reports, reviews and analyses data and makes recommendations based on findings;
Performs other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Advanced university degree in Procurement, Purchasing & Supply, Supply Chain and Logistics, Law, business, administration, economics, public administration or a related field;
Five years of relevant experience in procurement related activities with at least two years of supervisory experience;
Working knowledge (level C) of English and limited knowledge (level B) of one of the other languages of the Organization (Arabic, Chinese, Russian, French, Spanish). For PSA, only working knowledge of English is required.

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions is desirable;
• Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services;
• Extent and relevance of experience in public sector procurement dealing with complex contractual issues including revising, drafting of contract, formulating options and proposing recommendations;
• Extent and relevance of experience in identifying clients’ procurement-related needs and in providing support and guidance from clients’ point of view;
• Demonstrated ability to draft complex documents in English is considered a strong asset
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION
FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For more information, visit the FAO employment website
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

To apply, visit the recruitment website here and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org