Procurement Officer || Zimbabwe Association of Church Related Hospitals: ZACH

  • Harare

Zimbabwe Association of Church Related Hospitals: ZACH

DUE : 15 SEP 2022

Zimbabwe Association of Church Related Hospitals is seeking a suitably trained, competent, mature, talented and qualified Procurement Officer to procure goods and services for the ZACH projects.
Candidates who do not meet the stipulated requirements need not apply.

DUTIES
Preparing procurement plans for the purchase of equipment, services and supplies including quantification using correct assumptions and best practices
Preparing requests for quotations, Comparative Bid Analyses and evaluations of offers through e.g. preparation of tabulation sheets and assists in analysis of offers requisite approval and authorisation.
Shall be the secretary of the Procurement committee to provide technical expertise and maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following the ZACH procurement SOP
Lead in compiling, maintaining, and reviewing a database of approved and registered suppliers including suppliers monitoring and evaluation

Compile weekly procurement tracker report and other reports as requested
Maintains an effective electronic filing system: Central Files, paper files as required.
Reviewing, comparing, analysing, and approving products and services to be purchased.
Ensuring that requested goods and services are completely delivered on time and follow ups on pending orders are done.
Ensuring that GRV and invoices are prepared timely, signed, and submitted to Accounts.
Carrying out effective supplier engagement and negotiation to ensure that ZACH gets value for money.
Conducting supplier visits and assessments together with a member of the Procurement Committee to ensure that new suppliers are duly vetted and registered in the suppliers list as per Procurement SOP.
Build and monitor the capacity of programme staff at HQ, provincial district and facility level are well versed and strictly adhere to the Procurement SOP, organization’s code of conduct and uphold procurement ethics.
Procurement process mapping and investigating challenges, bottlenecks and simulating different avenues and strategies for improvement.
Monitor, with supervisory visits and documented spot checks, inventory storage and movement records of programme commodities at project supported facilities
Assist in inventory management (Issuance of GRN, Storage of commodities and distribution)

REQUIREMENTS
Degree in Purchasing and Supply Chain Management or Bachelor of Business Studies (BBS) or Bachelor of Commerce degree from a recognised university a must.
A relevant master’s degree will be an added advantage.
Must have a Diploma in Purchasing and Supply and a member of the Chartered Institute of Purchasing and Supply (CIPS).
Knowledge of SAGE ERP 1000 Accounting system is an added advantage.
A minimum of five (5) years relevant post qualification experience. Ability to identify and mitigate risks in procurement, strong negotiating skills.
Integrity, honesty, and stewardship in handling resources. Excellent interpersonal and communication skills and must be in possession of a clean class 4 drivers’ licence.

TO APPLY
Interested candidates should forward applications, certified copies of certificates and detailed curriculum vitae to jobs@zach.org.zw