Harare
Posted on October 24, 2024

GOAL Zimbabwe

The Procurement Officer provides effective and timely procurement support to all programs, ensuring that all GOAL procurement tasks comply with internal regulations, donor requirements, and national legislation.

Main responsibilities

Responsibility 1- Key duties:

Procure supplies, services and works efficiently to obtain best value for money.
Ensure that assigned program supplies, services and works are delivered on time.
Provide assigned procurement updates weekly and reports as required.
Any other duty assigned by supervisor or management.

Responsibility 2- Procurement

Responsible for assigned (mostly lower to middle value) procurement.
Conduct appropriate solicitation (for supplies, Services & works) in complies with GOAL’s Purchasing and Logistics Policies and guidelines Systems.
Ensure that all Procurement complies with any external donor requirements and local government regulations.
Secure best value for money on all procurement and supply requests based on GOAL and donor Procurement and logistics criteria.
Liaise with other logistics units such as warehousing, transport, and finance departments to ensure timely and accountable delivery of aid.
Support the creation, quarterly review, update and maintain the list of suppliers in the Vendor Roster as assigned.
Compile all the documentation, “Procurement paper trail” forward to Finance and following up to ensure timely settlement of invoices.
Receive and Record user requests on the Order Tracking System
Raise Bid Analysis and Purchase Orders/Contracts for supplies, services and works as required.
Participate in Vendor evaluation.
Follow up and ensuring that all procured supplies, services, and works are delivered timely.
Ensure that folders for all procurements are created and updated in the SharePoint.
Participate on supplier visits and verification as and when necessary.
Establish and maintain sound relations with suppliers and stakeholders.

Responsibility 3- Logistics and Operations

Commit to adhere to and respect the Logistics and Operations policies and procedures.

Responsibility 4- Human resources

Generate own leave plans and ensure accrued leave is taken according to plan.
Participate, plan for performance management and ensure that set objectives are achieved according to the performance plan.
Ensure time sheets are completed and submitted to HR monthly.
Participate in Recruitment, Selection and Talent management as assigned.
Ensure compliance with the HR manual and any related policies.

Responsibility 5- Finance and Compliance

Commit to adhere to and respect the compliance policies including but not limited to the Whistleblowing, Anti-Fraud, Conflict of Interest policies.
Adhere to all Finance policies and procedures.

Requirements (Person Specification)

Essential

A relevant Diploma or above with a major in Logistics & Supply Chain management and /or equivalent.
Membership of a professional body (C.I.P.S) in supply chain management is a distinct advantage.
At least 3 years’ experience in logistics/procurement systems management with an international NGO.
Experience in dealing with purchasing compliance requirements of institutional donors regarding purchasing is an added advantage.
Good oral and written communication skills
An eye for attention to detail
Ability to work with minimum supervision.
Ability to uphold oneself with a high degree of honesty and integrity.
Proficiency in using standard computer software, particularly word and excel.

Desirable

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to apply as early as possible.

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