Office of the Auditor-General
DUE: 30 MAY 2025
Applications are invited from highly competent and qualified persons to fill the following position which have arisen in the Office of the Auditor-General.
Post: Principal Executive Assistant(2)
Reports to: Deputy Auditor-General (DAG)
Department: Corporate Services
Job summary
The Principal Executive Assistant provides high-level administrative support to the DAG, ensuring efficient operation of the office and facilitating communication across the Office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities.
Key Responsibilities
- Manage the DAG’sdairy and schedule appointments.
- Schedule/maintain, follow up on appointments and communicate any changes made.
- Manage the office to enhance the day-to-day operations.
- Record in-tray and out-tray. Make follow-ups on out-trys.
- Prepare and edit correspondence, reports, and presentations according to the Office of the Auditor-General standards and guidelines.
- Serve as the primary point of contact for internal and external stakeholders.
- Assist in project management, tracking deadlines and deliverables.
- Handle confidential information with integrity and professionalism.
- File documents and correspondence in right files and keep them safely for future use and easy retrieval.
- Organise and store paperwork, documents and computer-based information that may be relevant for the operation.
- Organize and coordinate meetings, travel arrangements, including itineraries and accommodations.
- Facilitate communication between executives and staff, ensuring information flow.
- Assist in ensuring that demanding workload is appropriately prioritized and all deadlines are met.
- Attend to visitors/calls and direct them to the rightful officers they may need to meet.
- Set up and manage agreed communication systems and protocols to ensure consistent standards in all communications from the supervisors and visitors.
- Ensure that office equipment and furniture is maintained.
- Request and control office stationery and consumables.
- Perform other duties as assigned by the DAG.
Qualifications
- Degree/Higher National Diploma in Administrative and Secretarial Science, Office Management or in relevant/related field.
Experience
- At least 5 years of experiencesupporting senior executives
Attributes
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication abilities.
- Ability to work independently and as part of a team.
- Ability to work with minimal supervision.
- Strong problem-solving skills and adaptability.
- Ability to handle confidential information.
- Ability to work under pressure.
- Time management.
- Team work.
TO APPLY
If you are qualified and interested, please submit your application with detailed Curriculum Vitae not later than 30 May 2025 to the following email address [email protected] or hand deliver to No. 89, 5th floor,Pax House, Kwame Nkrumah Avenue, Harare.