Personal Assistant to the Registrar

Qualifications and Experience

• A Bachelor’s Degree in Office Management, Administration, or Human Resources and at least three (3) years of experience in the secretarial field; OR
• A Higher National Diploma in Office Management (HEXCO) and at least five (5) years of experience in the secretarial field; OR
• A National Diploma in Secretarial Studies (HEXCO) and at least seven (7) years of experience in the secretarial field.
• Five (5) Ordinary Level passes including English Language.

Qualities

• Advanced computer skills including Microsoft Word, Excel, PowerPoint, and Publisher.
• Able to work under pressure with minimum supervision.
• Excellent interpersonal and communication skills.
• Good organisational skills; able to plan, manage, and coordinate the Registrar’s diary.
• Ability to handle confidential matters.
• Reliability, loyalty, and dedication are essential qualities.
• Excellent attention to detail, including proofreading skills and the ability to maintain a high level of accuracy.
• Be of mature disposition.

Duties and Responsibilities

• Acts as the first point of contact for the Registrar’s Office and manages communication, including highly confidential information.
• Produces quality reports, presentations, letters, and memoranda.
• Manages the Registrar’s itinerary.
• Collates relevant papers and documents in preparation for scheduled meetings.
• Manages a systematic manual and electronic records management system.