Great Zimbabwe University
DUE: 29 SEP 2023
PERSONAL ASSISTANT TO THE LIBRARIAN | LIBRARY
Job Details
ESSENTIAL QUALIFICATIONS
Education:
A Higher National Diploma in Office Management Plus Five Ordinary level passes including English Language.
Experience:
A minimum of eight years of progressively responsible work experience in administration and office management as a Senior Secretary
Knowledge, Skills and Abilities:
- Excellent knowledge of office management and University policies, practices and procedures;
- Excellent communication, drafting and organisational skills;
- Ability to prioritise and manage time, manage work, cope under pressure with continuously changing priorities with no or little supervision, schedule own work and take initiative;
- Ability to build effective working relationships with clients and colleagues at all levels in a multicultural environment;
- Ability to exercise judgment on and deal discretely with confidential/sensitive information;
- Tact and diplomacy.
Duties and Responsibilities
Within this framework, and under the direct supervision of the Librarian, the incumbent performs the following duties:
- Providing general administrative support to the Librarian;
- Scheduling and coordinating the Librarian’s appointments and meetings (Diary management) including making travel arrangements, booking accommodation etc,
- Managing the Librarian’s diary, liaising with internal and external parties, prioritising various and sometimes conflicting commitments, and timely alerting the Librarian about any changes and other relevant information;
- Organising meetings and making the necessary logistical arrangements;
- Reviewing and screening all telephone calls, office correspondence and draft responses accordingly;
- Dealing with external and internal correspondence on own initiative;
- Preparing briefings and draft presentations for use by the Librarian at both internal and external events;
- Effectively filtering information and communicating with the Librarian;
- Assisting with the preparation of background documents and briefing materials for meetings, taking notes during meetings and assisting with the follow-up to meetings, including the preparation of minutes;
- Maintaining filing and other office systems predominantly electronically
- Any other duties as assigned by the Librarian.
Female candidates and persons with disabilities are encouraged to apply. Police clearance is mandatory for successful candidates.
TO APPLY
Click here to apply and Applicants must fill in all the necessary fields on the application platform and attach the required documents. as a single PDF file.
The closing date for receipt of applications is 29 September, 2023