DUE : 26 AUG 2022
We are looking for a vibrant and dynamic individual to fill the Personal Assistant position.
Reporting to the Director -Legal and Corporate Services, the incumbent will be responsible for managing diaries and organizing meetings and appointments, often controlling access to the Director and reminding him of important tasks and deadlines.
The incumbent’s key responsibilities shall include, but not limited to: –
Act as the point of contact between the Director and internal/external clients.
Handle requests and queries appropriately.
Manage the Director diary and schedule meetings and appointments.
Preparing financial statements, reports, memos, invoices letters, presentations and other documents.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Accurately recording minutes from meetings.
Making travel arrangements.
Performing office duties that include ordering supplies and managing a records database.
Work as a virtual assistant.
Provide general administrative support.
A Degree/ Diploma in Office Administration/Social Sciences or Equivalent.
A Secretarial Diploma is an added advantage.
Proven experience in a corporate environment working for Board Directors.
At least 3 years work experience in a similar role or equivalent.
Ability to provide a full PA service to the Director.
Able to demonstrate professionalism, confidentiality, and discretion.
Excellent communication skills.
Excellent Organisational and multi-tasking skills.
Able to work on own initiative.
Honesty and reliability.
Attention to detail.
Work to tight deadlines – ability to prioritise workload under pressure.
Flexibility on working hours where necessary.
Applicants should submit their Application Letters clearly indicating the position applied for together with detailed Curriculum Vitae and Certified Copies of Certificates by not later than the 26th of August 2022 to: email@example.com
To apply for this job email your details to firstname.lastname@example.org