Norwegian People's Aid Zimbabwe
DUE: 04 AUG 2024
The vision of Norwegian People’s Aid (NPA) is Solidarity in Action. We are a politically independent membership-based organization working in Norway and in more than 35 countries around the world. Founded in 1939 as the labour movement’s humanitarian solidarity organization, NPA aims to improve people’s living conditions and to create societies that are more just and more democratic. NPA’s international work covers three core areas: Humanitarian. Disarmament, Democratization and Just distribution of power and resources and Humanitarian. Action and Crises Responses
NPA in Zimbabwe is working with partners on long-term development, human rights and grass root organizations in the Development and Humanitarian Cooperation (DHC) Programme and clearance of landmines in the Mine Action Disarmament (MAD) Programme.
We are looking for an experienced Logistics Manager (LM) responsible for overseeing the entire supply chain and logistical operations of the organization. This includes managing transportation, warehousing, distribution, and communication with suppliers to ensure efficient and effective delivery of products and services.
This position is based in MAD Programme in Mutare.
KEY RESPONSIBILITIES
Local and international procurement including planning, purchasing, sourcing of vendors, solicitation, management and evaluation of submissions and contract management as per NPA guidelines
Plan, coordinate, and monitor the logistics operations including transportation, warehousing, and distribution. Develop and implement logistics strategies to optimize efficiency and reduce costs.
Manage and oversee the supply chain to ensure timely and accurate delivery of goods and services.
Coordinate with suppliers to ensure a smooth supply chain process.
Oversee inventory control, ensuring accurate records and sufficient stock levels to meet demand.
Implement inventory management systems and processes to track stock levels, orders, and deliveries.
Conduct regular inventory audits and reconcile any discrepancies.
Supervise the management of warehouse operations including receiving, storing, and dispatching goods.
Ensure that warehouse layout and processes are optimized for efficiency and safety.
Maintain and enforce warehouse safety and security standards.
Responsible for overseeing transport, fuel and fleet management including defining of requirements, planning, use of vehicles, fuel consumption, testing and training of drivers, maintenance and repair, incident/accident reporting, vehicle insurance.
Manage transportation logistics including route planning, fleet management, and delivery schedules.
Negotiate contracts and rates with transportation and logistics service providers.
Ensure compliance with transportation regulations and standards.
Oversee suppliers service operations to ensure high levels of satisfaction.
Develop and implement customer support policies and procedures.
Handle complaints and issues, ensuring timely and effective resolution.
Lead, mentor, and manage the logistics and support team, providing guidance and support.
Conduct performance evaluations and provide training and development opportunities.
Foster a positive and collaborative team environment.
Develop and manage the logistics and support budget, ensuring cost-effective operations.
Monitor and control expenses, identifying and implementing cost-saving measures. Prepare financial reports and forecasts related to logistics and support operations.
Ensure compliance with country regulations related to logistics functions.
Develop and implement risk management strategies to mitigate potential issues.
Maintain up-to-date knowledge of industry trends and best practices.
Identify opportunities for process improvements and implement changes to enhance efficiency and effectiveness.
Utilize data and analytics to monitor performance and drive continuous improvement initiatives.
Stay informed about advancements in logistics technology and incorporate relevant innovations.
SKILLS, EXPERIENCE AND KNOWLEDGE REQUIRED
A professional certification in Transport and Logistics or related academic degree
At least 5 years’ proven experience working at senior level in programme management in development work, managing multi-functional work team, multiple grants and
managing multiple offices or locations.
Sound and good understanding of local and international procurement laws.
Experience with capacity building of staff
Working experience in international NGO or the donor sector.
Ability to build strong, credible relationships with internal and external stakeholders
Excellent personal communication skills, in written and verbal English, with strong
influencing and persuasive skills Computer literacy and ability and willingness to learn about procurement packages and systems
A clean class 4 driver’s license
Desirable
Fluency in spoken and written local languages
Ability to work independently, be proactive and make decisions as required
Flexibility in terms of working hours which may include working after hours and/or
weekends
Knowledge or appreciation of Zimbabwe context in terms of political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region
Ability and willingness to travel regularly, at times at short notice, locally, regionally and internationally
Key Attributes
Excellent leadership skills with the ability to achieve results through others
Strong and capable leader
Structured, accurate and efficient
Ability to cope under pressure and flexible to handle changing priorities
Large capacity for work
Ability and willingness to work and live under difficult circumstances
Culture-sensitive, diplomacy and interpersonal skills
We consider it an advantage if you also have:
Working knowledge of the Agresso Accounting Software
TO APPLY
NPA is an equal opportunity employer and women are encouraged to apply. Only short-listed candidates will be contacted for interviews
To apply, email full CV with traceable references to [email protected] closing date is 17 August 2024