Logistics Attache || Nutrition Action Zimbabwe

Position summary:
The Logistics Attaché, under the supervision of the Logistics Assistants the logistics attaché will assist the organisation and administration of NAZ’s supply chain, procurement, and logistics operations. The logistics attaché’s primary responsibilities will include, assisting with inventory management, coordinating transportation and deliveries, tracking, and monitoring the movement of goods, and ensuring compliance with regulatory requirements. Additionally, the position will comprise of supplier management and maintaining accurate records and documentation. Throughout their tenure, the attaché will have the opportunity to gain valuable hands-on experience in logistics operations, develop problem-solving and analytical skills, and contribute to the overall success of the organization’s logistics functions.

Key Duties and Responsibilities:

include but are not limited to:

Objective 1: Logistics processes and procedures.

• Assisting with Inventory Management: The intern will be responsible for tracking and managing inventory levels, conducting stock counts, and ensuring accuracy in inventory records.
• Order Processing: Assist in order processing and tracking orders to suppliers, including sampling or from internal departments, to ensure timely delivery guided by NAZ’s internal procurement procedures with strong collaboration with the Finance department.
• Vendor and Supplier Communication: Communicating with vendors and suppliers to obtain quotes, track orders, and resolve any issues that may arise.
• Documentation: The intern will be responsible for preparing and maintaining various logistics-related documents, including procurement requests, purchase dossier’s, supply purchase orders, delivery notes, invoices. etc.
• Transportation Management and Coordination: Assisting in coordinating the transportation of personnel and/or materials, including securing transport, internally of externally from service providers, arranging pick-up and delivery, and tracking transportation progress, and Driver monitoring and management and resolving any transportation issues.
• Warehouse Operations Support: Assisting in warehouse operations, such as organizing and optimizing storage space, handling inbound and outbound shipments, and maintaining clean and organized storage.
• Data Entry and Analysis: Entering data related to logistics operations into computer systems and assisting in analyzing the data when required.
• Supporting Compliance: Assisting in ensuring that all relevant regulatory requirements for suppliers and procurements protocols are met.
• Learning Logistics Software: Gaining familiarity with logistics management software and tools commonly used in the industry.
• Collaboration with Other Departments: Working with other departments such the finance and programs departments to ensure smooth logistics operations and effective communication.
• Administrative support: collaborating with any relevant associates in routine office logistical support, refilling and events setups etc.

Objective 2: Financial processes and reporting

• Aid in the collaboration with the Finance department in order processing and procurements funding requests.
• Collate, analyse, prepare, and compile logistics related financial information.
• Support in preparation of logistics financial information (procurements, expenditures etc) and reports for Audits

• Documentation and Record-Keeping: Ensuring accurate documentation and record-keeping for purchases and procurements, deliveries, inventory, and other logistics-related information. To ensure justifications and compliance with expenditure audits

Policy compliance – Mandatory Reporting Policy (MRP):

• Comply with all NAZ policies.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by NAZ and other humanitarian workers.

Confidentiality:

• Ensuring the non-disclosure of any information relating to the business of NAZ acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Note: The role of the Attaché cannot be limited to the specific duties and tasks detailed herein.  The success of NAZ’s mission is the highest priority, and all issues that arise must be addressed accordingly. Therefore, the Attaché will be required to manage all unforeseen issues and circumstances and remain flexible to perform other duties, as and when required.

Education and Experience:

• Studying towards a qualification in logistics, supply chain management, business administration or a related field.
• Proficiency in Microsoft Office applications, especially Excel.
• Excellent analytical, problem-solving and communication skills.
• A high level of attention to detail and accuracy
• A proactive, flexible, and collaborative attitude.

TO APPLY
Use this smart recruiter’s platform link to input the required information in the data fields  and upload your resumes and other requisite documentation by the 25th of April 2025:
CLICK HERE TO APPLY

NAZ does not tolerate Fraud, sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.