Midlands State University
DUE: 30 JUN 2025
Applications are invited from suitably qualified and experienced persons for the following posts:
REGISTRY DEPARTMENT
POST A : HUMAN RESOURCE OFFICER – INDUSTRIAL RELATIONS
Qualifications and Experience
- First degree in Industrial Relations or Human Resource Management.
- A Master’s degree in Human Resource Management will be an added advantage
- An IPMZ Diploma in Human Resource Management or Labour Relations is a prerequisite.
- At least a Certificate in Arbitration and Conciliation will be an added advantage.
- A minimum of three (3) years post qualification working experience in Human Resource/IR administration .
Key Competencies
- Must have a sound knowledge of the Labour Act and related labour legislation;
- Person with character to handle sensitive and/or confidential information;
- Should possess good interpersonal and communication skills, written and verbal in order to interact effectively at all levels.
Duties and Responsibilities
- Administer and ensures adherence to established labour relations policies, procedures and agreements;
- Remain current on all relevant legislation and ensure organizational compliance with all applicable legislation;
- Keep abreast with labour laws and collective bargaining issues;
- Interpret and administer contracts pertaining to grievances, employee welfare, pensions and health care among other issues;
- Manage grievance procedures and handle complaints that result from disputes between employer and employees and explaining the Code of Conduct to heads of departments and employees;
- Advise on the handling of disciplinary matters up to the stage of formal written warning.
- Advise on employment matters, including equal opportunity and handling of grievances.
- Expected to act as an adviser, counselor, mediator and liaison person (link between management and labour) and representing the employer before the Labour Office;
- Compile documents required by legal counsel for either presentation to Labour Office or legal counsel representing employees;
- Service meetings between labour and management and ability to accurately record proceedings of the Staff Disciplinary Committee, Appeals Committee, Works Council among other related platforms that deal with labour matters;
- Maintain a sound record management system for all documents related to the function;
- Ensure timely processing of all administrative tasks required upon retirement contract completion or termination of employees from university employment.
Ensure that the strictest of confidentiality is maintained at all times. - Servicing of University committees.
- Coordinate training activities
- Any other duties as assigned by the Deputy Registrar.
POST B: HUMAN RESOURCE OFFICER
Qualifications and Experience
- First degree in Human Resource Management.
- Possession of a Masters degree in Human Resource Management will be an added advantage
- An IPMZ Diploma in Human Resource Management is a prerequisite.
- At least two years relevant working experience.
Key Competencies
- Must have a sound knowledge of spread sheets;
- Person with character to handle sensitive and/or confidential information;
- Should be attentive to detail.
Duties and Responsibilities
- Ensure adherence to established university policies, procedures and regulations;
- Facilitate recruitment and engagement of university staff;
- Analyse jobs and prepare job descriptions;
- Compilation, preparation and posting of adverts for vacant posts;
- Attend to salary related queries from both employees and Salaries Office.
- Maintain records and compile statistical reports concerning personnel related data.
- Ensuring timely processing of all administrative tasks required upon retirement, contract completion or termination of employment;
- Capturing into the system engagements, terminations, promotions, resignations and pensions;
- Conduct exit interviews to obtain information from an employee leaving the university;
- Maintain a sound record management system for all documents related to the function;
- Ensure that the strictest of confidentiality is maintained at all times.
- Servicing of University committees.
- Perform other duties as assigned.
NB: Midlands State University is an equal opportunities employer. In promoting gender parity, female candidates are encouraged to apply.
TO APPLY
Applicants must submit copies of applications with the following: application letter, certified certificates, transcripts, national identification and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees addressed to the Deputy Registrar – Human Resource.
The application pack should be sent as a single merged pdf file to email address: [email protected]
Closing date for applications is 30 June 2025. Note that only shortlisted candidates will be communicated to.
Applicants should clearly state the post being applied for in the subject line. It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.