Grants Compliance Specialist || Plan International Zimbabwe

DUE : 15 NOV 2022

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.

Grants Compliance Specialist – Job Description
Reporting to the Business Development Manager, the job holder provides specialist guidance and support on grants coordination and management.  Ensures the implementation of relevant grant management systems supported by procedures that are in line with the Country Strategy (CS) & corporate systems. The job holder is also responsible for in country grants risk management processes.

Accountabilities:

• Provides support in the development and implementation of grant-management systems
• Implements grants related policies, procedures and functional requirements are in place and communicated across the country program to ensure consistency of grant management practices
• Monitor, analyze and consolidate grants information for dissemination as appropriate
• Participate in varying grants management networks and meetings at Country, Regional Office and Global Hub.
• Manage and support in country grants management networks for continuous learning and improvement
• Maintains external networks and has professional contacts that contribute to increasing knowledge and professionalism in implementing and incorporating effective child protection procedures into grants management policies and practices
• Support, coordinate and monitor the implementation of donor funded projects and programs
• Monitor and coordinate grants financial and narrative reporting of grant funded projects ensuring quality
• Manage corporate grants transactions effectively and efficiently to ensure quality reporting
• Drives compliance in the grants portfolio to achieve excellence in grants management, including timely grants set up and amendments on existing grants.
• Monitor and report grants income and expenditure to support management decision making
• Establish a grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed
• Translate grants systems requirements from all parts of the organization  into clearly specified functional requirements for the Country Office
• Identification and mitigation of global and systemic risks associated with grants management
• Work closely with the program department in grants implementation, coordination  and management
• Contribute to institutional learning by thoroughly documenting and sharing fitting practices on grants management.

Other key deliverables including:

• Maintaining good inter-team communications, engender good team dynamics;
• Adherence to Plan policies, including:

1. Ensures that Plan International’s global policies for Safeguarding of Children and Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Knowledge

• A degree in Business Studies, Economics, Social Sciences or related discipline
• A relevant post graduate qualification is desirable
• A minimum of 5 years in project management and grants compliance with NGOs/ Multi-lateral or Bi-lateral funding organizations
• Knowledge of development issues, trends, challenges and opportunities and implications to child and girls rights programming
• Proven ability to develop and write grant proposals and concepts and track record in winning proposals
• Excellent networking and partnership building skills
• Proven ability to work collaboratively in a multi-disciplinary team environment.

Skills:

• Proven facilitation, marketing, networking, negotiation and analytical skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills
• Excellent communication and problem solving skills
• Proficiency in MS office tools

Behaviors:

• Demonstrates clear respect to all and especially vulnerable children including ability to maintain strategic vision and link with everyday work
• Clear and effective communication that builds relationships in order to influence others
• Proactively organizes and manages performance
• Accountability and responsibility for own decisions
• Demonstrate high degree of professionalism and integrity
• Confident in taking initiative and exploring new opportunities
• Assertiveness and shows cultural sensitiveness
• Strongly drives performance in the  area of responsibility with the team

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

1. We empower our staff to give their best and develop their potential.
2. We respect all people, appreciate differences and challenge equality in our program and our workplace.
3. We support children, girls and young people to increase their confidence and develop agency to change their own lives.

TO APPLY
Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position HERE

Plan International takes very seriously the responsibility and duty to ensure that we and anyone who represents us does not in any way harm or place at risk children and young people. In this regard, reference & background checks will be performed including clearances on child related offences in conformity with Plan’s Safeguarding Policy.

This position is open to Zimbabwean nationals

Location: Zimbabwe (Harare)

Type of role: Fixed Term Contract

Closing Date: 15 November 2022

Please note that Plan International does not charge any fee at any stage of the recruitment process.