Finance Officer : British Embassy

  • Harare

British Embassy

DUE : 04 NOV 2022

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category: Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Subcategory: Finance

Job Description (Roles and Responsibilities)
Main purpose of job
The Corporate Services department is at the core of the British Embassy’s operations. The Corporate Services Finance Officer plays a crucial part in a dynamic team by being responsible for a variety of functions as well as the supporting the Team as a whole.
The role of the Finance Officer is a challenging and rewarding position. It requires a motivated individual with an eye for detail, someone who is proactive and able to work under pressure and to tight deadlines. Ability to manage a quality service in the area is a key competency. This exciting position will expose the individual to a wide variety of areas within the operations arena.

Roles and responsibilities
The Finance Officer is responsible for the day today operation of the Embassy’s financial transactions, financial record keeping and management of the local official bank account, ensuring compliance with all guidance issued by the FCDO. The role requires a self starter with an eye for detail who is able to deliver at pace, working to tight deadlines.

The key responsibilities include, but are not limited to:
1. Ensuring invoices are processed and paid in a timely manner and in line with compliance requirements.
2. Maintenance of the Embassy’s local financial transaction records, ensuring that an up to date, accurate, financial report is prepared on request.
3. Preparing an accurate funding profile for the financial year, setting out the amounts need each month to fund the Post bank account. Collating the funding profile, and any changes to it during the year as agreed with the Corporate Services Officer and Corporate Services Manager
4. Be the Post focal point for any Purchase to Pay issues that will need to be resolved and will work closely with the Finance Hub in Pretoria and Manila
5. Ensure all transactions are as up to date as possible in preparation for the month End Closure on the dates advised by Transaction Processing Centre. Ensure a surprise check of the official account has been carried out by the 15th day of the month.
6. Submitting monthly VAT refunds
7. Collaboration with the HR Hub in Pretoria in submitting monthly Post payroll data, reviewing reports and submitting for payment
8. Ensuring that the accounts office remains secure at all the times

Resources managed (staff and expenditure):
Responsible for a budget of approximately GBP 100,000.00

Essential qualifications, skills and experience
Diploma in Business Management / Administration or Accounting or equivalent
Experience with financial systems, managing a cash box, understanding and management of different currencies, budget management, audit
Desirable qualifications, skills and experience
Financial qualification, Embassy/NGO experience
Required behaviours: Seeing the Big Picture, Making Effective Decisions, Managing a Quality Service, Communicating and Influencing, Working Together

Application deadline: 4 November 2022
Grade: Administrative Officer (AO)
Type of Position: Fixed Term, Fixed term, with possibility of renewal
Duration of Post: 36 months
Region: Africa
Country/Territory: Zimbabwe
Location (City): Harare
Type of Post: British Embassy
Number of vacancies: 1
Salary Currency: USD
Salary: USD 2,196.17
Start Date: 1 January 2023

TO APPLY
Click here to apply

Additional information
Employees recruited locally by the British Embassy in Harare are subject to the Terms and Conditions of Service according to local employment law in Zimbabwe.
All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Reference and security clearances checks will be conducted.
Any questions you may have about this position will be answered during the interview, should you be invited.
Information about the Foreign, Commonwealth and Development Office Success Profiles can be found on this link: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Successful candidates not resident in Zimbabwe will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
Complete the application form in full as the information provided will be used for screening purposes.
Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
The British Embassy will never ask you to pay a fee or money to apply for a position