FHI360
DUE: 26 OCT 2024
Title: Finance Assistant
Location: Harare
Supervisor: Finance and Grants Manager
Basic Summary of Functions:
Under the supervision of the Finance and Grants Manager, the Finance Assistant’s primary role is to support the Finance department by providing high-quality financial services. This includes ensuring accuracy, consistency, and effective clerical support in service delivery.
Duties and Responsibilities:
- Collaborate closely with the Finance Officer to ensure the smooth operation of all financial activities.
- Assist in maintaining proper control over supporting documents for payments and financial reports.
- Manage the filing of supporting documents and invoices related to expenditures.
- Accurately and promptly enter accounting data into the financial system.
- Conduct regular cash counts to ensure accuracy.
- Ensure all petty cash transactions are properly supported and approved.
- Develop and maintain an updated and easily accessible hard copy and electronic Finance Office Filing System.
- Assist with payment processing, VAT claims, year-end preparation, and audit preparation.
- Provide staff technical assistance and capacity building, including policy interpretation, system setup, troubleshooting, and resolution of outstanding issues.
- Collaborate with the rest of the finance team to plan and conduct training on organizational policies and procedures.
- Perform other general administrative functions as required.
Knowledge, Skills, and Abilities:
- Customer-friendly attitude with the ability to manage work-related stress.
- Proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities.
- Ability to develop effective work plans and prioritize tasks to meet business objectives.
- Knowledge of pricing, contract negotiations, conflict resolution, policies, and procedures.
- Strong analytical, numerical, and problem-solving skills.
- Adaptability to changing needs and work patterns.
- Excellent report writing and documentation skills.
- Advanced proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
- Experience with ERP systems and accounting software such as Pastel, QuickBooks, or other accounting packages.
- Ability to manage and work under pressure with minimal supervision.
- Good team player with a positive attitude, flexible mindset, and comfort working in a multicultural setting.
- Strong sense of ethics, integrity, credibility, and respect for diversity.
- Effective communication skills with staff and management, demonstrating diplomacy and firmness.
Qualifications and Requirements:
- BAcc/BCom/BTech degree in Accounting, Finance, Business Administration, or a recognized equivalent, with 1-3 years of relevant post-qualification experience.
- Recent graduates of ACCA, CIMA, ICSA, IAC, or any other relevant professional qualification with 1-3 years of post-qualification experience will have an added advantage.
- Familiarity with U.S. Government grants or other donor-funded programs, contracting, and auditing standards as they apply to the management of multi-year funds effectively will be an added advantage.
TO APPLY
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