POTRAZ
DUE: 15 FEB 2023
JOB PURPOSE
The position exists to offer critical support to the Director General through correct
filing and ensuring an effective flow of communication through up-to-date records
management and ensure that operational activities of the Director General’s office
are carried out efficiently to promote a positive image of the company.
The position reports to the Personal Assistant to the Director General.
DUTIES AND RESPONSIBILITIES
•Recommends a filing system in order to control the operating of files and location
of all files.
•Liaises with the Personal Assistant to the Director General, the Executive Assistant
to the Director General, the Director General’s Special Advisor, and the Staff
Officer to the Director General.
•Handles incoming and outgoing mail for the Director General’s Office to ensure
that mail is filed properly.
•Receives and diarises all requests for files from the Director General’s office, for
record keeping and circulation to other Departments.
•Advises the Personal Assistant of any changes on diarised file requests.
•Retrieves all necessary documents needed by Management for workshops, and
meetings and makes sure the agenda are readily available and circulated in time.
•Assists in dispatching workshop registration forms for Director General.
•Ensures confidential information is stored safely, and for future reference.
•Dispatches confidential information to designated individuals to ensure effective
communication within the Authority.
•Photocopies confidential documents for safe keeping for future reference and use
by relevant personnel.
•Destroys confidential documents to maintain security.
•Binds documents for storage and safe keeping.
•Searches for information requested by the Director General on the internet to keep
abreast with information in the operating environment for use in making informed
decisions
•Coordinates and implements the filing system in the office
•Destroys or archives files which may be outdated.
•Monitors the mark out system of all files to ensure easy location of files so as to
ensure work is executed effectively.
QUALIFICATIONS AND EXPERIENCE
•Diploma in Records Management.
•Relevant degree is an added advantage.
•5 “O” Level passes including Maths and English.
•At least 5 years hands on experience.
CHARACTERISTICS AND SKILLS
•Great attention to detail.
•Good interpersonal and communication skills.
•High level of conceptual and analytical skills.
•Unquestionable integrity.
•High proficiency in computers.
REMUNERATION
POTRAZ offers an attractive remuneration package which is commensurate with
qualifications and experience.
TO APPLY
Applicants wishing to be considered for the above-mentioned positions should
submit their applications together a detailed curriculum vitae including the following
information: –
Full Name (Surname first)
Position applied for
Qualifications/Experience
Certified copies of academic and/or professional certificates
All applications should be submitted to the Director General, 1110 Performance
Close, Mt Pleasant Business Park, Harare or P.O. Box MP 843. Mt Pleasant,
Harare in an envelope clearly marked “STAFF CONFIDENTIAL – APPLICATION
FOR A VACANT POST – STATE POST BEING APPLIED FOR” to reach the
Director General OR email: the.regulator@potraz.gov.zw not later than 15
February 2023.