Nutrition Action Zimbabwe
DUE: 04 JUL 2024
POSITION DETAILS
POSITION TITLE Field Supervisor
CONTRACT DURATION Fixed Term Contract | 6 months
WORK LOCATION Mberengwa
Position summary:
The Field Supervisor will provide leadership and management oversight of Nutrition Action Zimbabwe’s program at district level. The post holder will ensure effective management of programs, resources, staff and support functions in the field sites and will firmly institute finance, human resources and operations systems. The Field supervisor will actively contribute to the country strategy according to prevailing needs, identify new opportunities for programming, and will ensure field level participation in program and proposal design. They will also support the capacity development of staff in the field bases. The Field supervisor will be an effective representative of Nutrition Action Zimbabwe to local authorities, communities, INGOs and NGOS, and other stakeholders…
Key Duties and Responsibilities:
include but are not limited to:
Objective 1: Supervision and Coordination
• Ensures efficient and effective coordination across all elements of the NAZ Program’s in her/his areas.
• Supervises and oversees the operations of field offices in the district, work of the field staff and is responsible for optimizing their
productivity through effective management and leadership (i.e., coaching/advising).
• Ensures staff are consistently complying and adhering to policies, procedures and guidelines articulated in the employee handbooks, and facilitates the dissemination of information to all staff members to promote transparency.
• Supports staff through consultation with head office (HO)-level technical team to regularly assess staff capacity building needs.
• Ensures the performance management process is well-planned and conducted in a timely for all direct-report staff. This includes setting performance goals, conducting progress check-ins, providing feedback, conducting year-end appraisals, and making recommendations for staff development and career advancement.
• Collaborates with HR Department to handle recruitment and training of staff according to needs.
• Leads and facilitates field staff in monthly meetings to review progress against plans, find solutions to problems, share lessons learnedexchange expertise across programs, and to motivate and encourage teamwork.
• Ensures that field staffs are aware of and understand the programs’ goals and objectives, working approaches and methodology, and have all necessary information related to annual plans, targets, and implementation calendars.
• Supervises fund disbursement, reviews and approves the field monthly financial expenses in accordance with financial and purchasing policy and procedures.
• Perform other tasks as assigned by the FSL Manager.
Objective 2: Program Implementation and Monitoring.
• Leads, coordinates and reports the implementation and achievement of NAZ’s program targets in the district, while ensuring high impact for children, quality and cost-effectiveness in accordance with the strategy, policies and guidelines of the project.
• Conducts regular field visits to monitor and verify the programs’ progress and impact, understand the challenges and needs of stakeholders, and the appropriate solutions.
• Oversees the implementation of the project, including coordinating beneficiary selection activities as appropriate and guided by program document
Objective 3: Reporting and Documentation
• Facilitate the development of annual and long-term plans and budgets for programs in charge appropriately to meet the goals and
objectives of NAZ
• Coordinates the timely completion of annual planning.
• Prepares monthly and quarterly implementation and budget forecasting.
• Compiles quarterly report and other reports for distributing to partners and donors.
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Objective 4: External Coordination and Networking
• Attends to donor affairs including hosting donor and project site visits in collaboration with programs staff.
• Meets regularly with local government representatives, NGO partners
• Promotes and protects the reputation of NAZ in external settings, ensuring that the organization’s experience and expertise is well
communicated and consistently presented, Liaises with NGO Partners and Government Agencies, especially at provincial and district
levels. This includes periodic meetings with partners to exchange information and updating programs’ work progresses.
Policy compliance – Mandatory Reporting Policy (MRP):
• Comply with all NAZ policies.
• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by NAZ and other humanitarian workers.
Confidentiality:
• Ensuring the non-disclosure of any information relating to the business of NAZ acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
Note: The role of the Field Supervisor cannot be limited to the specific duties and tasks detailed herein. The success of NAZ’s mission is the highest priority, and all issues that arise must be addressed accordingly. Therefore, the Field Supervisor will be required to manage all unforeseen issues and circumstances and remain flexible to perform other duties, as and when required.
Qualifications and requirements:
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training.
Education and Experience:
• Degree in Disaster Management/Nutrition/Agriculture/ Public Health/Social Science/Development Studies
• At least 3 years/substantial experience working in management and supervision with a humanitarian/ development organization
• Skills and experience in project/program implementation, monitoring, review and evaluation including budget holding
responsibilities
• Substantial people and program management experience with good interpersonal skills and ability to communicate at all levels
• Substantial experience in office management with a good understanding of logistics, HR and finance procedures
• Solid experience in grant management, including budget holding and donor reporting
Skills and Abilities:
• Substantial understanding or proven experience of security management issues
• Representational, political awareness and advocacy skills
• Experience of working with partners and a participatory approach
• Able to work to tight deadlines with minimal supervision
Additional Assets:
• Fluency in written and spoken English and computer literate
• Commitment to and understanding of Nutrition Action Zimbabwe’s aims, values and principles.
TO APPLY
Use the smart recruiter’s platform link below to upload your CV and Application Letter and to input the required information in the data fields on the platform by the 04th of July 2024:
Application Link: https://smrtr.io/m6FFd
