Examinations Office Administrative Assistant/Senior Administrative Assistant (1 Post) || Chinhoyi University of Technology

Chinhoyi University of Technology

DUE : 10 FEB 2023

Person Specification
Requirements
The applicant should be a holder of a Social Science degree or related area, have a minimum of two (2) years relevant post qualification experience in university administration at a management position.
A relevant Master’s degree will be an added advantage.
Knowledge of statutes and acts that govern higher education is a requirement and an in-depth knowledge of university student registration and graduation processes, systems, policies and procedure is essential.
The applicant should possess good writing and oral communication skills. Good digital skills are a requirement.

Duties
Roles and Responsibilities
Coordinating the smooth running of examination sessions.
Receiving and sending draft examination question papers to External Examiners.
Ensuring examination question papers are reproduced, packed and kept securely.
Drawing up the examinations Timetable.
Assisting in the publishing of results and sending to Schools/Institute after the sitting of Senate Executive Committee Meeting.
Closely monitoring the implementation of Senate Executive Committee decisions on students’ profiles for

Termination of Studies (Appeals) Committee meeting.
Keeping accurate and updated inventory of certificates and place orders to replenish stocks.
Monitoring printing of certificates
Issuing graduate certificates after graduation in collaboration with School Administrators.
Organizing and Servicing University Committees
Drawing up and circulating the Agenda and papers for meetings.
Compiling Minutes of Meetings.
Assisting with Human Resources Management through supervision of junior staff in the unit
Allocation of funds in Departmental Votes and keeping an up to date Commitment Register.

TO APPLY
Six copies of the application letter, certified copies of certificates and CVs giving full personal details including full names, place and dates of birth, qualifications, experience, present salary, date of availability and names, addresses and telephone numbers of at least three referees should be addressed to: –

The Senior Assistant Registrar, Human Resources
Chinhoyi University of Technology,
Private Bag 7724,
Chinhoyi,
Telephone No: – 0267-2129454 or 02671-2125293
Apply online to hr@cut.ac.zw on a SINGLE MERGED PDF DOCUMENT.
Applications that do not comply with the requirements will be disqualified.
The closing date for receipt of applications is 10 February 2023.