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Data Entry Clerk || OPHID


DUE : 20 JAN 2023

Position Summary
The Data Entry Clerk (DDEC) will provide district level support for the smooth and timely management of all data capturing, management, cleaning, and entry into OPHID DHIS2 and DATIM in support of the SIEO. Additionally, the DEC shall support data systems support for the databases at facility level including E.HR and participate in overall data entry for the TASQC program

Main responsibilities
Generate appointments from the ePMS, print and share with clinicians daily/weekly prior to client review dates; Retrieve patient files in advance of review dates and at appropriate times and share with clinicians; Work with facilities to ensure systematic filing and management of OI/ART patient files that promotes quality patient care, both in hard copy green books and electronic (ePMS/EHR/ePOC) systems; Periodically review patient files and support clinicians to ensure patient visits are correctly and completely documented.;

Generate missed appointment and lost to follow up reports periodically from ePMS/ePOC system; Retrieve files for lost to follow up, the deceased and defaulters, and work with facility teams to ensure that appropriate actions are taken; Daily back up EPMS data on computer and external drive; Ensure that the computer is loaded with the latest EPMS version at any given moment; Timely submission of patient data to the district level for integration in the macro-data base; Support health facilities to use appropriate registers and summary tools;

Review submitted data and compare with primary data sources to check for completeness, inconsistencies, outliers and ensure that data are aligned before entry; Enter data into electronic systems such as ePMS, EHR and ePOC, including clearing of backlogs and ensure client status data is updated periodically (Per given time data in ePMS should at least be updated for patients receiving care in the last 2 days); Periodically retrieve a variety of reports from the system as required by the Sister in charge (reports include data check report, activity report, viral load due list, TB screening, LTFU list etc); Analyse relevant and any other appropriate data to identify facility strengths and gaps in the program and report accordingly; Produce periodic graphs and share with facility staff;

With DHIO and SIE Officer to build the capacity of facility and HRH staff in SIE related skills; Liaise and follow up with DHIO for any equipment repairs with regards to health information systems at the facility; Participate in data consolidation meetings and further build the capacity of site staff to interpret indicators; Attend to any other work as may be assigned by the Sister-In-Charge

Diploma in Information System/Computer Sciences
A quantitative degree is an added advantage
Minimum of 1 year experience in a related position is an added advantage
Experience working with multiple stakeholders and familiarity with PEPFAR indicators and reporting requirements will be an added advantage
Proficiency in desktop software (MS Word, Excel, Outlook) a requisite; Experience or training in the use of DHIS2.

Step 1: Click Here and Complete the Application Form.
Step 2: Submit your cv and application letter via email to: clearly indicating the position you are applying for on the subject of the email.

OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or age.

OPHID does not charge a fee at any stage of the recruitment process (application, technical test, oral interviews, processing, training, or any other fees).
While OPHID may from time to time engage external consultants for the facilitation of the recruitment process, only OPHID has the right to offer employment to candidates. No third parties have been authorised to offer employment on behalf of OPHID.