British Embassy
DUE: 20 JUN 2025
Corporate Services Officer (Stores) AA (02/25 HRE)
Main purpose of job:
The Corporate Services department is at the core of the British Embassy’s Operations. The Corporate Services Officer (Stores) an important role in the team by being pivotal in the compliance of the stores and assets across the estate while supporting the Team as a whole.
The role of Corporate Services Officer (Stores) is a diverse and complex position. It requires a motivated individual with an eye for detail, outstanding organisational and record keeping skills and excellent communication skills. Compliance, forward planning and timely coordination will be key to success in this role. This exciting position will expose the individual to a wide variety of areas within the operations arena.
Roles and responsibilities:
Stores Management 40%
- Manage inventory of technical supplies, bulk fuel, office and residential furniture and office supplies
- Maintain accurate records of stock levels, receipts and daily issues
- Responsibility of the implementation of furniture inventory procedures
- Furniture movements as requested
- Conduct regular stock checks and reconcile discrepancies.
- Collaborate with procurement team to ensure timely replenishment of stock
- Initiate disposals of excess stock
- Coordination of asset information for all post assets
Administrative Duties 40%
- Conducting ‘March In’ and ‘March Out’ procedures upon arrival and departure of UK-Based staff ensuring all steps are completed to FCDO standards, complying with Health & Safety requirements and offering excellent customer service
- Responsible for monitoring and payment of all utilities and office services
- Dealing with administration of set up and cancellation of satellite TV, telephone and internet connections for the office and residential properties
- Working closely with external contacts, local suppliers and vendors as necessary to deliver Estates objectives
Team Activities 10%
- Monitoring expenditure against assigned budget lines
- Supporting Technical team and corporate services team when needed
Resources managed:
Line Management of the cleaning team
- Excellent customer focus skills
- Good knowledge of MS Excel and other MS Office programmes
- Good problem solving, judgement and prioritising skills to deliver results within set deadlines
- Good communication and influencing skills
- Ability to multi-task and support multi-faceted teams in a shared corporate services environment
- Precision in implementing tasks, meticulous attention to detail
Language requirements:
Language: English
Level of language required: Expert
- Procurement and logistics experience
Learning and development opportunities:
In consultation with the line manager, additional training will be provided to support the job holder’s learning and development needs.
Working patterns:
The full-time working week excluding breaks is 35 hours. Typical working hours are 08:00 – 16:30 per day. Flexible working is available at post in line with the British Embassy Harare (BEH) flexible working policy
- Employees recruited locally by the British Embassy in Harare are subject to the Terms and Conditions of Service according to local employment law in Zimbabwe.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Reference and security clearances checks will be conducted.
- Any questions you may have about this position will be answered during the interview, should you be invited. Successful candidates not resident in Zimbabwe will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
- Complete the application form in full as the information provided will be used for screening purposes.
- Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
- The British Embassy will never ask you to pay a fee or money to apply for a position
- Please log into your profile on the application system on a regular basis to review the status of your application.
- Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
TO APPLY
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