Midlands State University (MSU)
DUE: 22 MAR 2024
CENTRAL SERVICES, AMENITIES AND MAINTENANCE DEPARTMENT
Post A: Coordinator-Central Services, Amenities and Maintenance ( Harare Campus)
Person Specification
- The ability to multitask.
- The ability to stand for extended periods of time.
- Ability to work after normal working hours.
- Excellent organizational and time management skills.
- Exceptional customer service skills.
- Effective verbal and written communication skills.
Qualifications and Experience
- A first degree in Social Sciences, Facilities Management or Development Studies
- At least 4 years experience in facilities management
- Experience in a tertiary institution would be an added advantage
Duties and Responsibilities
- Plans, organizes, maintains, and manages the operations and reliability of University facilities and general infrastructure systems.
- Manages the day-to-day operations of cleaning, grounds maintenance, building maintenance and transport and logistics operations.
- Participates in the development, recommendation, and administration of policies, procedures and processes in support of departmental operations; implements and monitors compliance with approved policies, procedures, and processes.
- Responds to requests and enquiries for service from faculties and departments.
- Participates in the design, review, and planning of renovations and refurbishments, and does related work as required.
- Establishes and monitors preventative maintenance processes and programs and facility inspection processes.
- Schedules, assigns, reviews, and supervises the work of administrative services, skilled and technical/support staff. Evaluates, trains, and disciplines staff as necessary.
- Administers procurement and fiscal management activities associated with cleaning, building and grounds maintenance activities, ensuring compliance with University and Government procurement regulations.
- Trouble-shoots and responds to after-hour issues as needed.
- Updates and maintains asset register, including life-cycle and replacement costs.
- Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
- Participates in the development and administration of cleaning, grounds maintenance, building maintenance and transport and logistics budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
- Management of all materials and stocks required to undertake effective cleaning, grounds maintenance, building maintenance and transport and logistics services.
- Collects and analyzes a variety of complex data and information, including utility costs and usage. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums.
- Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate.
- Serves as a liaison with other departments within the College, the community, and external agencies in order to provide information on available resources, projects, and/or services.
- Collaborates in the planning and hosting of University events. Ensure all the required materials and resources are on the ground for the functions.
- Submits weekly and monthly performance review reports.
- Contributes to the success of the Central Services and Amenities Department by performing all other essential duties as assigned
- Contributing to the success of the Central Services and Amenities Department by performing all other essential duties as assigned.
NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.
TO APPLY
Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees to:
The Deputy Registrar (Human Resource)
Midlands State University
[email protected]
Application documents must be in a single scan pdf format.
The closing date for this advert is 22 March 2024.
Applicants should clearly state the post being applied for in the subject line.
Please note that only shortlisted candidates will be communicated to.