Chief Accounting Assistants (3 Posts) || Lupane State University

DUE: 17 JAN 2025

BURSAR’S DEPARTMENT

Chief Accounting Assistant (3 Posts)

Qualifications and Experience:
● Higher National Diploma in Accounting plus five years post qualification experience or;
● A Bachelor of Commerce degree in Accounting/Accounting and Finance
● One year post qualification experience
● Experience in Pastel and Paywell packages would be a distinct advantage.

Duties and Responsibilities (Asset Management & Project Section)
● Making sure an asset register is prepared
● Making sure that all assets which have been bought are recorded
● Making sure that movement of assets is recorded and properly authorised
● Ensure adherence to the internal control systems
● Make proper financial interpretation of projects report
● Enforce compliance to the entity’s code of conduct relating to asset movement
● Preparation of monthly management accounts and financial reports
● Preparation of cash-flow forecasts and monitoring thereof.
● Monitoring capital projects and render advise in preparation of project documents
● Project financial controls and ensure adherence to contract terms

Duties and Responsibilities (Payments and Investments Section)
 Checking Payment Vouchers for proper documents
 Updating the cash book
 Checking payment vouchers for proper documentation
 Preparing cash flows projections
 Cash collection and banking
 Produces monthly trial balance
 Keep record of travel and purchase advances
 Ensure that staff members account for advances taken
 Must have experience in a similar position at an institution of higher learning.

Duties and Responsibilities (Salaries Section)
 Preparing payroll inputs
 Making sure that the letters for new employees are received from Human Resources and
creation of individual files
 Printing and distributing pay-slips a week in advance
 Keep manual record of Salary advances
 Keep schedules of loans taken and recovered
 Keep separate files for each report
 Keep files for all deductions
 Paying NSSA ,PAYE, Medical Aid and Pension
 Filing documents and keeping files for all part-time claims

TO APPLY
Interested and qualified persons should send one set of their application in a single pdf file
clearly indicating the position being applied for in the subject line to [email protected]
The application should consist of the application letter, Curriculum Vitae giving full personal
details including full names, place and date of birth, qualifications, experience, present salary,
date of availability, names, e-mail addresses and telephone numbers of at least three referees,
certified copies of educational and professional certificates, birth certificate and National Identity
Card.
The Application letter should be addressed to:
The Senior Assistant Registrar
Human Resources Section
Lupane State University
P O Box 170
Lupane
The closing date for the receipt of applications is Friday 17 January, 2025. Only shortlisted
candidates will be contacted.