Assistant Registrar – Faculties

DUE: 06 JUN 2025

Applications are invited from suitably qualified and experienced persons for the following post:

REGISTRY DEPARTMENT

POST B: ASSISTANT REGISTRAR – FACULTIES 

The incumbent has dual reporting to;

1. Executive Dean of the Faculty providing administrative support to the academic activities.
2. Registrar

QUALIFICATIONS AND EXPERIENCE

• A First Degree in Arts and Humanities/Social Sciences/Business Administration/Education.

• Possession of a Master’s Degree in Arts and Humanities/Social Sciences/Business Administration/Education.
• At least four years’ working experience as an Administrative Assistant or in an administrative role.
• Possession of University experience will be an added advantage.

REQUIRED SKILLS AND COMPETENCIES

• Good computer skills.
• Good verbal and written communication skills.

DUTIES AND RESPONSIBILITIES

• Acts as the first point of contact for enquiries to the Faculty Office from students, staff, and the public, either in person or by telephone and to help in the recruitment of new students.
•  Acts as a first point of contact for Faculty staff and students seeking advice on regulatory and procedural matters.
• Processes and prepares for sessional examination results for the Faculty Board of Examiners and the Academic Board.
•  Secretary to Faculty and University committees as well as the board of associate colleges in the faculty.
•  Maintains administrative procedures in relation to student registration, teaching, and assessment, using the student database as appropriate.
• Provides support to academics with respect to travel and excursion arrangements.
•  Organises and coordinates seminars, workshops, guest lectures, and other functions in liaison with other University departments.
• Updating the Faculty notice boards for staff and students.
•  Conducts class visits to ensure that only bona fide students of the Faculty attend lectures.
• Preparing for graduation ceremonies accordingly that is, producing a comprehensive list of graduands and presenting them to the Executive Dean when they are to be capped.
• Generating the teaching timetable in liaison with the Administrator of the master teaching timetable.
• Chief invigilator during examination sessions.
• Supervises the day-to-day activities of secretarial staff and Administrative Assistants in the Faculty.
• Working with the Human Resource Section on faculty related issues.
• Conducting any other duties as assigned by the Executive or Registrar.

NB: Midlands State University is an equal opportunities employer.  In promoting gender parity, female candidates are encouraged to apply.

TO APPLY
Applicants must submit copies of applications with the following: application letter, certified certificates, transcripts, national identification and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number (s) and names and email addresses of three referees addressed to the Deputy Registrar – Human Resource
The application pack should be sent as a single merged pdf file to email address: [email protected].  The subject line should be labelled with the post being applied for.

Closing date for applications is 06 June 2025.  Note that only shortlisted candidates will be communicated to.

Applicants should clearly state the post being applied for in the subject line.  It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.

Please note that only shortlisted candidates will be communicated to.