Lupane State University
DUE: 11 APR 2025
REGISTRAR’S DEPARTMENT
Human Resources Section
Administrative Assistant/Senior Administrative Assistant
Qualifications and Experience
Applicants must have a first degree in Human Resource Management or its equivalent.
A minimum of three (3) years relevant post qualification working experience of which
one (1) year should be exposure in a University environment.
Any Institute of People Management of Zimbabwe Diploma will be an added advantage.
Experience of working with any Payroll System will be a distinct advantage.
Five (5) ‘O’ Level passes including English Language.
A Master’s degree in Human Resource Management will be an added advantage.
Person Specification
Excellent oral and written communication skills in English;
Ability to use independent judgment and take initiative;
Should be mature, hardworking, reliable, responsible and prepared to work overtime;
Sound analytical and problem solving skills;
Ability to work independently with minimal supervision and collaboratively as part of team;
Ability to work with a high degree of accuracy and attention to detail;
Ability to maintain employee confidence and protect Human Resources Operations
by keeping personnel data confidential at all times;
Ability to provide customer service even when under deadline and other pressure;
Knowledge of issues and best practices in Human Resources procedures and methods in an academic environment is preferable;
Excellent computer skills; and
Experience in delivering presentations or facilitating training to small groups.
Duties and Responsibilities
Reporting to the Senior Assistant Registrar, the incumbent shall be responsible for
assisting in the following areas:
Recruitment
Co-ordinating the hiring process through:
Preparing and posting vacancy announcements and advertisements;
Preparing applicants’ summary tables;
Preparing complete application dossiers/files for the Selection Boards;
Providing information to potential applicants about the recruitment process; and
Co-ordinating interview schedules.
Human Resources Administration
Assisting in creating and updating departmental job descriptions;
Assisting in addressing Human Resources questions and problems as well as
making recommendations to the Senior Assistant Registrar regarding possible
actions/solutions;
Assisting employees with the completion of Human Resources forms and verifying
the information;
Assisting in leave scheduling, tracking and reporting;
Maintaining employees’ leave records and developing regular reports on the
various types of leave;
Performing general office support duties/tasks such as preparing correspondence,
scheduling and cancelling meetings and appointments, compiling information;
Co-ordinating the work of students on Work-Related-Learning or interns in the
Human Resources Office;
Attending to staff disciplinary and labour related cases;
Servicing University Committees.
Welfare
Liaising with Heads of Departments in the University on training needs
identification and validation;
Assisting in the co-ordination, development, implementation and assessment of
training needs programmes;
Assisting with analysis of training needs, employee feedback and developing
training needs schedules;
Tracking the completion of training; and
Collecting, compiling and preparing reports concerning the training needs
programme.
Policies and Procedures
Ensuring Compliance with University laws and regulations regarding Human
Resources activities;
Maintaining knowledge of legal requirements and regulations affecting Human
Resources functions and ensuring that policies, procedures and reporting are in
compliance with these regulations and requirements; and
Assisting in the drafting of new policies and reviewing of the same.
Records Management
Generating, co-ordinating and maintaining accurate and up to date Human
Resources related files and records for all University Staff;
Maintaining job applicants’ files in an organised manner;
Maintaining performance contracts forms, promotion dossiers as well as tenure
files; and
Maintaining employee confidence and protecting Human Resources operations by
keeping employee personal data confidential at all times.
Any other duties as assigned from time to time
TO APPLY
Interested and qualified persons should send one set of their application in a single pdf file
clearly indicating the position being applied for in the subject line to [email protected]
The application should consist of the application letter, Curriculum Vitae giving full personal
details including full names, place and date of birth, qualifications, experience, present salary,
date of availability, names, e-mail addresses and telephone numbers of at least three referees,
certified copies of educational and professional certificates, birth certificate and National Identity
Card.
The Application letter should be addressed to:
The Senior Assistant Registrar
Human Resources Section
Lupane State University
P O Box 170
Lupane
The closing date for the receipt of applications is Friday 11 April, 2025. Only shortlisted
candidates will be contacted.