Accounts and Operations Officer || Caritas Zimbabwe Archdiocese of Harare

  • Harare

Caritas Zimbabwe Archdiocese of Harare

DUE : 16 SEP 2022

The purpose of this job is for the administering of all financial procedures as stipulated in the Financial and Administration Manual.
Writing monthly financial reports for timely submission to the Development Coordinator and various donors.
Overall responsibility:
Responsible for the handling of project funds, the collection of supporting documents incl. invoices, receipts, reports and attendance lists for all activities and regular reporting of expenditure.

Job Specification (Key Areas of Responsibility)
Process all invoices and payments
Enter all authorised transactions/ payments in Pastel
Prepare monthly, quarterly donor financial reports
Prepare Bank reconciliation statements
Maintain cash Float for Projects
File all financial documents chronologically
Prepare budgets together with program Staff
Maintenance and updating of Asset register
Petty Cash
Human Resources Function
Procurement and Logistics
Record Organisational Assets and update Assets Register

Other Duties and responsibilities:
The post holder will carry any other duties as are within the scope spirit and purpose of the job as requested by Management
Effectively follow Caritas Policies
Maintain an awareness and observation of the code of conduct and the Risk Management and Security policy and procedures
Committed to preventing SEAH and is demonstrated by taking action, including:
Improving diversity and inclusion
Embedding gender equality in human resource procedures
Encouraging scrutiny of their own behaviour and that of senior management

Person Specifications:
The requirements listed below are representatives of the knowledge skills and abilities required to perform this job successfully. Individuals must be able to perform each essential duty to satisfaction:
Education – A Bachelor’s Degree Accounting or its recognised equivalent , ACCA, CIMA
Experience – 5 or more years’ experience working in an NGO sector with various donors
Communication Skills – Excellent oral communicator when networking and consulting with such a wide range of stakeholders. Excellent written communication skills are required because of the need for regular progress reporting. Need the ability to communicate technical information to nontechnical audiences. Strong English command is essential.

Technical proficiencies:
Fully computer literate with professional knowledge of spread sheets application software including Microsoft Excel and Word and analytical skills.
Pastel and Belina Payroll
Delivers on set objectives in hardship situations.
Effectively coordinates actions with team members
Clean driver’s license and good driving

Interpersonal skills:
a) Good cross culture communication skills
b) Takes responsibility and manages constructive criticism.
c) Works effectively with all clients and stakeholders.
d) Promotes continuous learning; communicates clearly.
e) Takes initiative and drives high levels of performance management.
f) Plans work, anticipates risks, and sets goals within area of responsibility;
g) Displays mastery of subject matter.
h) Contributes to a collegial team environment;
i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
j) Displays awareness of relevant technological solutions;
k) Works with internal and external stakeholders to meet resource needs of Caritas.
Theology knowledge: Understanding of Catholic social teachings and mind set

Adaptability and other competencies:
Ability to work as a team and also to work individually and be self-motivated.
Ability to meet deadlines.
Acceptance of travel, particularly to areas where projects are implemented

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